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Deputy Project Manager

CMI Group

Seraing, Belgium

Context of the opportunity

To provide support for the implementation of engineering projects in the Energy sector (Heat Recovery Systems) the CMI Group is looking for:

Main responsibilities

The implementation of capital goods projects is taken care of jointly by a two-person team of project managers: A project engineer takes care of the technical aspects and a project manager coordinates all the commercial, budgetary and scheduling aspects.

Within this framework, the assistant project manager provides the administrative/executive support and participates in the management of major contracts for:

  • For the aspects falling under budgetary control:
    • Participate in the drawing up of the monthly list of indicators;
    • Check and provide the monitoring of the payments by group and analyse the deviations;
    • Prepare the estimate of the balance to be invested;
    • Carry out the reconciliation between the order forms and the invoices.
  • For the aspects falling under customer/supplier invoicing:
    • Draw up the customer invoices;
    • Follow-up on the payments of customer invoices based on the schedule of payments and the progress on the project;
    • Receive and approve the supplier invoices.
  • For aspects falling under scheduling:
    • Participate in the adaptation of the network specific to the project;
    • Organise and participate in progress meetings;
    • Develop and provide the monitoring and updating of the implementation schedule;
    • Write up the “progress reports”;
    • Participate in Kick-off, contract review and other meetings;
    • Create and plan the purchasing needs;
    • Provide the management and monitoring of the suppliers, coordinate the inspection, the follow-up, the amendments and monitoring of disputes.
  • For aspects falling under shipping:
    • On the basis of the supplier/customer packing lists, draw up the invoices and the shipping documents;
    • Organise the shipping of merchandise with the support of the Traffic department.
  • For aspects falling under purchasing:
    • Initialise the purchasing process in the computer systems, determining the time periods for the order, delivery, delivery address, etc. and participation in purchases and follow-ups.
  • Monitoring of local manufacturing and sites.

Profile

  • You have training at university or technical or commercial diploma level (or equivalent experience);
  • You can give proof of a few years of experience in technical or administrative/executive support functions connected with the management of projects of an international nature;
  • You have or are prepared to acquire basic technical knowledge allowing you to understand the field of activities in which you are working;
  • You are capable of working within a project team, autonomously taking on varied and complex tasks, within the framework of an established schedule;
  • You speak English fluently, and possibly know other foreign languages;
  • You are thoroughly conversant with MS Office (Excel, Word, Access, PowerPoint, Outlook) and the usual software packages for project management ( Baan, SAP, etc.);
  • You are available for temporary assignments of variable duration, anywhere in the world.

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